When you’re applying for a job, especially one that involves responsibility or trust, the employer might ask for a criminal record check. It’s perfectly normal and more common than you might think.
However, the process can feel confusing or even a little intimidating for many job applicants.
So, let’s break it down and walk through what a DBS check actually is, what you need to do, and what to expect during the criminal record check process in the UK
What Is a DBS Check?
A DBS check is a way for employers to see if there’s anything in your criminal record that could affect your suitability for a role. DBS stands for Disclosure and Barring Service, which is the official body in the UK that handles these checks.
Now, not every job requires a DBS check for job applicants, but lots do, especially if the role involves working with children, vulnerable adults, or handling sensitive information.
Even if you’re just applying to volunteer, you may still need one, depending on the role.
The Different Types of DBS Checks
Let’s talk about the different levels of checks, because not all DBS checks are the same. Here are the main ones you might come across:
1. Basic DBS Check
This is the most straightforward type. It only shows unspent convictions and is often used for jobs that don’t involve working with vulnerable groups. You can actually apply for this one yourself online.
2. Standard DBS Check
This check is a bit more in-depth. It shows both spent and unspent convictions, as well as cautions and warnings. These are usually used for roles of higher responsibility, like in finance or legal sectors.
3. Enhanced DBS Check
This is where it gets serious. The enhanced check includes everything the standard check does, but also any information that local police consider relevant to the role you’re applying for.
4. Enhanced Check with Barred List(s)
This is the highest level. It includes all the above and checks if your name appears on the list of people barred from working with children or vulnerable adults. This check is essential for jobs in schools, hospitals, or care homes.
Understanding which level of DBS check in the UK is relevant to you will depend on the type of role you’re applying for. The employer decides this, and they’ll let you know what’s needed.
How the UK Criminal Record Check Process Works
Okay, so let’s say you’ve been asked to get a DBS check.
What now? Here’s a simple breakdown of how the UK criminal record check process usually plays out:
1. You’re Told You Need a Check: The employer will tell you what level of DBS check is required. If it’s just a Basic check, you might be able to apply for it yourself.
2. Gather Your ID Documents: You’ll need to prove who you are. This usually means providing a combination of documents like a passport, driving licence, utility bills, and so on.
3. Application Is Filled Out: For higher-level checks (Standard and Enhanced), your employer will help you complete the form or give you access to an online system.
4. The DBS Does Its Thing: Once everything’s submitted, the DBS runs its checks through police databases and, depending on the level, possibly the barred lists, too.
5. You Get Your Certificate: This is a paper certificate sent to your home. You can then show it to the employer. They might ask to see the original copy.
And that’s it! The process is pretty straightforward once you know what’s involved.
What About If You’ve Lived Outside the UK?
If you’ve spent time living overseas, you might be wondering how that affects things. Well, the DBS check only covers information held by UK authorities. So, if you’ve been abroad for a significant period, employers might also ask for a certificate of good conduct from the country you lived in.
Some employers will only go back five years, while others might look further, depending on the role. It’s best to check with the employer to see what their policy is.
Does a Criminal Record Mean You Can’t Get a Job?
Let’s be real: this is what many applicants worry about most. The good news is: having a criminal record doesn’t automatically disqualify you from getting hired.
It really depends on what the conviction was, how long ago it happened, and how relevant it is to the job you’re applying for. For example, a shoplifting conviction from your teens is going to be viewed very differently than something recent and serious.
Plus, under the Rehabilitation of Offenders Act, many convictions become “spent” after a certain period of time. For most jobs, you don’t even need to disclose spent convictions. However, for some roles, like those in education or healthcare, you might still have to disclose everything.
The best thing you can do is be honest. If something does show up, many employers are open to having a conversation. A lot of companies are now focusing more on rehabilitation and giving people a second chance.
Why This Matters So Much
Criminal record checks aren’t just red tape. They play a big role in keeping workplaces and vulnerable individuals safe. But they also need to be fair and not overly punitive.
That’s why it’s so important that both employers and applicants understand how DBS checks work. For employers, it’s about striking the right balance between safety and inclusion. For applicants, it’s about knowing your rights and being prepared.
A Few Tips Before You Apply
● Double-check the role requirements: Make sure you understand what type of DBS check is needed and why.
● Keep your documents ready: Having your ID and address proofs in one place will make the process smoother.
● Ask questions: If you’re unsure about anything, don’t be afraid to ask your employer or the organisation helping with the check.
● Check the certificate carefully: Once you get it, review it for any errors. If there’s anything wrong, raise it quickly with the DBS.
Final Thoughts
So there you have it: a full guide to what to expect from a DBS check for job applicants.
The criminal record check process in the UK can seem complex at first, but once you understand the steps involved and the different types of DBS checks available, it becomes much easier to navigate.
At the end of the day, a DBS check is just one part of your job journey. Whether you’re starting a new role, changing careers, or simply volunteering, it’s there to ensure trust and safety across the board. So take it in stride, be honest, stay informed, and keep moving forward.
If you’re hiring for a role that demands trust and compliance, let the professionals handle the criminal background check process.
The Background Checker provides fast, reliable, and fully secure background check services tailored for employers and organisations. We help you stay compliant with every criminal background check in the UK, reduce risk, and make informed hiring decisions, every step of the way.